PROGRAM IMPLEMENTATION PROCESS
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The CISM Portal was established to enable self-declaration of CISM initiatives implementation by registered CIP signatories. Self-declaration would mean that the CIP signatories fulfill all CISM requirements by completing the CISM Initiatives Implementation Checklist. CIP signatories that achieved 100% for the Checklist would be accorded the “Completed” status in the CISM portal. Since it is a self-declaration process, inspection can only be done selectively by the CISM team based on requirement and need for the purpose of best practice sharing. CIP signatories, especially the appointed organizations’ Top Officials and Relations Officers, are fully responsible in providing relevant information throughout the implementation process.
However, organizations/ companies that fulfill and complete the program must understand that this program is not a guarantee that there would be no corruption within the organization or among its business partners. This program also does no accord legal immunity to the organization against legal action.
This program is flexible and can adapted according to the requirements of various categories of organization or company as follows:
- Local/ International Multi-National Companies
- Public Listed Companies
- Federal Government or State Government Corporations
- Government-Linked Companies
- Government Investment Companies Division
- Government Linked Investment Companies
- Government Owned Companies
- Minister of Finance Incorporated
- Medium Industry Enterprise
- Small Medium Enterprise (SME)
- Non-Governmental Organizations
- Other registered companies or bodies in Malaysia
The program consists of four steps, as follows:
The organization through the responsible officer should seek initial information and advisory concerning the implementation of CIP from the MACC Headquarters or at the nearest MACC State Office. At this level, the personnel in charge should provide sufficient justification to the company’s Top Management to explain ‘what needs to be done’ and the necessary action to be taken by them.
To show commitment to institutionalize good governance structure within the organization in combating corruption, the organization’s Top Official should sign the Corporate Integrity Pledge based on the template provided. By signing the CIP, organizations would adopt the 5 Anti-Corruption Principles for Companies in Malaysia as follows:
1. Commitment to uphold integrity, transparency, responsibility and corporate governance.
2. Strengthen internal controls that support corruption prevention.
3. Comply with rules, policies and procedures regarding combating corruption.p>
4. Combat all forms of corrupt practices.
5. Support the Malaysian Government and MACC’s corruption prevention initiatives.
Implementation of the Fifth Anti-Corruption Principle by Companies in Malaysia, that is supporting the Government and MACC’s corruption prevention initiatives, requires each organization to be involved in further programs after signing the Corporate Integrity Pledge. The application form, supporting documents and relevant information should be submitted to the MACC.
This program is voluntary but highly encouraged. By registering, the organization agrees to receiving advisory consultancy from MACC from time to time, especially in implementing the proposed corruption prevention initiatives. At this level, the organization agrees to implement 7 CISM Initiatives as follows:
B. Code of Ethics
C. Policies on corruption prevention
D. Corruption Risk Management
E. Training and communication
F. Performance Evaluation
G. Anti-Corruption Reporting
Organizations may consult any CISM Roundtable member or any party with expertise to assist in implementing the initiatives.
The implementation process of the CISM program is carried out online. CIP signatories should appoint a Liaison Officer, or in other words, a personnel responsible in dealing with MACC, to register an account with the CISM portal. Among the supporting documents needed are as follows:
1. CIP that has been signed
2. Letter of Application from the applicant
3. Latest corporate information from the Companies Commission of Malaysia or latest information under the registered partnership/ business act.
CIP signatories should complete the Implementation of CISM Initiatives Checklist provided. By completing the checklist, CIP signatories would be able to evaluate their achievement in implementing the CISM Initiatives. CIP signatories that fulfill all CISM Initiative requirements would be accorded a “Completed” status in the CISM portal.
Organizations would receive a reminder every three (3) months for a duration of two (2) years from the application approval date.
The CISM team would randomly visit any CIP signatories for the purpose of sharing best practices with the organization. Chosen CIP signatories would be notified prior to the visit. Organizations are responsible for providing relevant documents during evaluation by the CISM team.